Postal ID Requirements – Requirements for Applying The Improved Postal ID
Postal ID Requirements. Obtaining a Postal ID is one of the simplest ways to secure a government recognized identity document in the Philippines. Managed by PhilPost, the Postal ID is widely accepted by banks, government agencies, and private institutions as valid proof of identity and address. This guide will break down all essential Postal ID requirements for first-time applications, foreign residents, renewals, and replacements due to loss or theft.
Whether you’re applying for a new Postal ID or need to replace a lost one, this detailed resource will help you understand each requirement and prepare your documents with ease.
Why Get a Postal ID?
The Postal ID is not only a proof of identity but also serves as verification of your residence. It is accepted by many institutions for:
- Opening bank accounts
- Applying for jobs
- Transacting with government offices
- Verifying your identity for financial or insurance services
Given its straightforward application process and wide acceptance, many Filipinos and foreign residents choose the Postal ID for hassle-free identification.
Postal ID Requirements for New Applicants
If you are applying for a Postal ID for the first time, make sure you gather all the necessary documents. Below is a detailed look at the Postal ID requirements for new applications.
1. Accomplished Postal ID Application Form
Complete one copy of the official Postal ID (PID) application form. This form can be obtained at any Post Office or downloaded from PhilPost’s official website.
2. Proof of Identity
You need to submit either:
A. Primary ID (submit any one)
| Document Type | Notes |
|---|---|
| National ID (Digitized and/or paper) | Must be valid |
| Birth Certificate (PSA or Local Civil Registry) | With receipt issued within the last 6 months |
| GSIS or SSS UMID Card | |
| Driver’s License | |
| Passport | |
| Marriage Certificate | For married women if the above documents do not bear married name |
B. If no Primary ID is available: Secondary IDs
Submit any two secondary IDs, one of which must bear your photo and signature.
| Accepted Secondary IDs |
|---|
| BIR ID (TIN card), Baptismal Certificate |
| NCIP/NCMF Birth or Marriage Certificates |
| College, High School or Senior HS Form 137 |
| Transcript of Records (with readable seal) |
| Marriage Certificates (SECPA or LCR issued) |
| Valid Alumni, School, or Company ID |
| Integrated Bar of the Philippines ID |
| NBI Clearance, OWWA ID, Pag-ibig ID |
| PhilHealth, PRC, Police Clearance, Seaman’s Book |
| Senior Citizen ID, Voter’s ID or Certification |
| AFP or other government office IDs |
| NCWDP or DSWD Certifications, 4Ps ID |
3. Proof of Address (under the applicant’s name)
Submit any one of the following, together with the original and a photocopy:
| Accepted Proof of Address |
|---|
| Barangay Certificate of Residency (within 3 months) |
| Barangay Residence ID |
| Certified true copy of Lease, Land Titles, or Real Estate Tax Receipt |
| Bank or Credit Card Statements |
| School Billing Statements |
| Utility Bills (electric, water, internet, cable, phone) |
Postal ID Requirements for Foreign Residents
Foreign nationals residing in the Philippines for at least six months can also apply for a Postal ID.
1. Accomplished PID Application Form
Complete the same application form as locals.
2. Proof of Identity & Stay
| Required Documents |
|---|
| Valid Passport (at least 6 months before expiry) |
| Plus any one of the following: |
| – Alien Certificate of Registration Identity Card (ACRI-Card) |
| – Long Stay Visitor Visa Extension (LSVVE) |
| – Temporary Resident Visa (TRV) |
| – Diplomatic Visa |
| – Special Resident Retiree’s Visa (SRRV) |
3. Proof of Address
Any one of the following under the applicant’s name:
| Accepted Proof of Address |
|---|
| Barangay Certificate of Residency (within 3 months) |
| Certification or Statement of Account from hotel, transient home, or other temporary residence |
| Notarized Lease Contracts |
| Bank or Credit Card Statements |
| School Billing Statements |
| Utility Bills (electric, water, internet, cable, phone) |
Requirements for Renewal or Replacement (With/Without Change in Biographic Data)
If you are renewing or replacing your Postal ID (even without changing personal details):
I. Completed Application Form
- Submit one (1) duly-accomplished PID application form.
II. Present Your Expired Postal ID
- Required for renewal or replacement.
III.A Proof of Identity (Primary IDs)
Bring original and photocopy of any one (1) of these:
| Primary IDs |
|---|
| National ID (Digitized and/or paper) |
| Birth Certificate (PSA or Local Civil Registry, issued within last 6 months) |
| GSIS or SSS UMID Card |
| Driver’s License |
| Passport |
| Marriage Certificate (for married women if submitted IDs do not reflect married name) |
III.B If No Primary ID Available: Secondary IDs
Submit any two (2) of these, at least one with photo & signature:
| Secondary IDs |
|---|
| BIR ID / TIN card |
| Baptismal, NCIP or NCMF Certificates |
| NCMF Marriage Certificate |
| Transcript of Records, Form 137 |
| Confirmation Certificate |
| SECPA or LCR Marriage Certificates |
| Valid Alumni, School, University, Company ID |
| Integrated Bar, NBI Clearance, OWWA, Pag-ibig, Philhealth, PRC IDs |
| Police Clearance, Seaman’s Book |
| Senior Citizen, Voter’s ID or Certification |
| AFP / other GOCC IDs |
| NCWDP / DSWD Certifications, 4Ps ID |
IV. Proof of Address (Must Be Under the Name of the Applicant)
You must also present proof of address, under your name. Bring the original and one (1) photocopy of any one (1) of the following:
| Accepted Proof of Address Documents |
|---|
| Barangay Certificate of Residency (issued within three (3) months prior to the PID application) |
| Barangay Residence ID |
| Certified True Copy of Lease Contract |
| Certified True Copy of Titles issued by the Land Registration Authority (LRA) |
| Certified True Copy of Real Estate Tax Receipt |
| Bank Statement |
| Credit Card Statement |
| School Billing Statement |
| Utility Bill (cable, electric, internet, landline, telephone, water) |
Postal ID Requirements Due to Loss and/or Theft
If your Postal ID has been lost or stolen, here are the complete requirements you need to prepare to apply for a replacement.
I. Accomplished PID Application Form
You must submit one (1) copy of the duly accomplished Postal ID (PID) application form.
This form can be obtained from your nearest post office or downloaded from the official PhilPost website.
II. Notarized Affidavit of Loss
You are required to submit a duly-notarized affidavit of loss, stating the details and circumstances of how your Postal ID was lost or stolen.
III. Proof of Identity
You will need to provide proof of your identity by submitting either a primary ID or two secondary IDs, according to the guidelines below.
III.A. Primary IDs
Bring the original and one (1) photocopy of any one (1) of the following:
| Primary Identification Documents |
|---|
| National ID (Digitized and/or paper) |
| Birth Certificate from PSA or Local Civil Registry (with receipt issued within the last 6 months) |
| GSIS UMID Card |
| SSS UMID Card |
| Driver’s License |
| Passport |
| Marriage Certificate for married women (only if the other documents and IDs submitted do not reflect the married name) |
If no primary IDs are available
You may instead submit two (2) secondary IDs, with at least one containing your photo and signature.
III.B. Secondary IDs
Provide any two (2) of the following secondary identification documents:
| Secondary Identification Documents |
|---|
| BIR ID paper or digitized Tax Identification Number (TIN) card |
| Baptismal Certificate |
| Certificate of Birth from the NCIP (for indigenous peoples) |
| Certificate of Birth from the NCMF (for Muslim Filipinos) |
| Certificate of Marriage from the NCMF (for Muslim Filipinos) |
| College or Post-Graduate Transcript of Records (with readable seal) |
| Confirmation Certificate |
| Elementary or High School Form 137 (with readable dry seal) for applicants aged 18 and below |
| Senior High School Form 137 or equivalent with readable dry seal |
| Marriage Certificate in SECPA format issued by PSA |
| Marriage Certificate issued by LCR |
| Valid Alumni ID |
| Valid College School or University ID |
| Valid Company ID |
| Valid Integrated Bar of the Philippines ID |
| Valid NBI Clearance with digitized photo |
| Valid OWWA ID |
| Valid Pag-ibig ID |
| Valid PhilHealth ID |
| Valid PRC ID |
| Valid Police Clearance/ID (with or without digitized photo) |
| Valid Seaman’s Book |
| Valid Senior Citizen ID |
| Valid TIN card |
| Valid Voter’s ID or Voter’s Certification |
| Government office or GOCC ID (e.g., Armed Forces of the Philippines ID) |
| Certification from the NCWDP (National Council for the Welfare of Disabled Persons) |
| Department of Social Welfare and Development (DSWD) Certification |
| 4Ps ID |
IV. Proof of Address (Must Be Under the Name of the Applicant)
You must also present proof of address, under your name. Bring the original and one (1) photocopy of any one (1) of the following:
| Accepted Proof of Address Documents |
|---|
| Barangay Certificate of Residency (issued within three (3) months prior to the PID application) |
| Barangay Residence ID |
| Certified True Copy of Lease Contract |
| Certified True Copy of Titles issued by the Land Registration Authority (LRA) |
| Certified True Copy of Real Estate Tax Receipt |
| Bank Statement |
| Credit Card Statement |
| School Billing Statement |
| Utility Bill (cable, electric, internet, landline, telephone, water) |
Quick Reference Table: Postal ID Requirements
| Type of Application | Form | Expired ID | Affidavit | Proof of Identity | Proof of Address |
|---|---|---|---|---|---|
| New | Yes | Yes | Yes | ||
| Renewal / Replacement | Yes | Yes | Yes | Yes | |
| Loss / Theft Replacement | Yes | Yes | Yes | Yes | |
| Foreign Residents | Yes | Yes (Passport & Visa) | Yes |
FAQs About Postal ID Requirements
How long does it take to get a Postal ID?
Ans: Typically, it takes around 15 working days in Metro Manila and up to 20 working days in provinces. Always keep your receipt as proof of your application.
Can I use a Barangay Clearance as proof of identity for Postal ID?
Ans: No. Barangay Certificates are only accepted as proof of address, not as proof of identity. You still need to submit primary or secondary IDs.
Is a Postal ID accepted by banks and government agencies?
Ans: Yes, the Postal ID is widely recognized as a valid government-issued ID across the Philippines, suitable for banking, employment, and official transactions.
Conclusion
Getting your Postal ID is straightforward if you prepare all the Postal ID requirements in advance. Whether you’re a Filipino applying for the first time, a foreign resident, or replacing a lost ID, following these guidelines ensures a smooth process. Always double-check your documents before heading to the post office to avoid delays.
